Cost Guide
How Much Does It Cost to Build Clinic Management Software?
Custom clinic management software — patient records, appointment scheduling, staff roles, and invoicing — runs €9,000–28,000 with a senior developer. Agencies quote €55,000–150,000. Off-the-shelf SaaS options exist but rarely fit multi-provider or multi-location needs without expensive customisation.
Last updated: April 2026
Cost comparison
Agency
€55k–€150k
EUR typical range
Timeline: 20–40 weeks
Senior Freelancer
€16k–€51k
EUR typical range
Timeline: 13–25 weeks
Senior quality · Balkans ratesDusko Licanin
€9k–€28k
EUR typical range
Timeline: 10–18 weeks
What's included in base scope
- 01Patient registration and profile management
- 02Appointment scheduling with multi-practitioner support
- 03Role-based access (admin, practitioner, receptionist)
- 04Basic invoicing and payment recording
- 05GDPR-compliant data handling (EU-hosted, encrypted at rest)
What drives the cost
- Role-based access control — patients, practitioners, admin, and billing staff each need different permission scopes
- Data privacy requirements — GDPR-compliant storage of medical records requires careful architecture
- Appointment logic — multi-practitioner availability, cancellation policies, and recurring appointments
- Invoicing and reporting — treatment history, billing summaries, and insurance-ready exports
What's not in base scope
- HL7 / FHIR integration with NHS or other national health systems
- Prescription management module
- Insurance claims processing
- Mobile app for patients
Working with Dusko
Callidus — one of my four production case studies — is a multi-tenant clinic SaaS built with Supabase row-level security and role-based access for UK clinics. I've navigated the exact tradeoffs clinic software requires.